A private AI assistant
Ask questions in plain language and get answers grounded in your own documents — not the public internet.
Pilot offer
Filing Hub — powered by Cadence AI
A private AI assistant that knows your documents, plus encrypted file storage — for small businesses with sensitive files. The pilot runs 90 days and includes setup, team training, and support. After that it continues month to month.
- Can be set up on a private server in Canada, or on your own machines.
- Can be set up to keep none of your data.
Tier 1 from $2,500 setup + $1,500/month — up to ~15 staff.
CAD, plus HST. Setup and first month at signing.
The problem
Your files are sensitive — and most AI wants them in its cloud.
Client records, contracts, financials, case files — a small business depends on documents it cannot afford to leak. Yet those documents are scattered across inboxes, desktops, and shared drives, and finding anything means digging.
Public AI tools offer to help, at the price of uploading your files to someone else's servers. And even then, they don't know your documents, your clients, or how your office actually works.
- Sensitive files you can't upload to a public chatbot.
- Answers buried across email threads, folders, and paper scans.
- Generic tools that know nothing about your business.
The pilot
What you get
Encrypted file storage
One protected home for the business's sensitive files, instead of scattered drives and inboxes.
Set up where you want it
Filing Hub can be set up on a private server in Canada, or on your own machines. We can supply and set up the hardware — paid 100% in advance, with exact machine and setup requirements negotiated with you.
Kept the way you want it
Filing Hub can be set up to keep none of your data. We go over the options with you before anything is installed.
Reach it from your phone
Staff can reach their own Filing Hub from Android or iPhone through a phone app.
Setup included
We install Filing Hub, connect your documents, and hand it over working — the schedule is agreed with you at kickoff.
Team training included
Your people learn to use it in their daily work. Training is included, sized to your tier.
Support through the pilot
Help while you settle in — support is included through the 90-day pilot, from the day you start using it.
How it works
Three steps
01
We set it up
Filing Hub is set up for you and your documents get connected — you keep working while we do it.
02
We train your team
Short, practical sessions on asking questions, finding files, and day-to-day use.
03
You run it with support
You work on your own files with your own assistant, backed by support through the pilot.
How the pilot runs
- Signing Setup and first month at signing. We agree the setup schedule with you.
- Setup We install Filing Hub, connect your documents, and check the answers against your files.
- Training and go-live Short, practical sessions, then your team uses it on real work.
- The 90-day pilot You run it on your own files, with support included through the pilot.
- Month to month After 90 days, it continues month to month. Anything more can be negotiated.
Fit
Built around your business
The pilot is set up to fit your workflows — your documents, your people, and how your office actually works. We configure Filing Hub around your files, not the other way around.
Need more after the pilot? Further custom work is available once you're running — scope and price can be negotiated.
Pricing
Price
Setup and first month at signing. A 90-day pilot, then month to month. All prices in CAD, plus HST.
Tier 1
Up to ~15 staff
$2,500 setup
+ $1,500/month
Includes setup, team training, and support through the pilot.
Tier 2
Up to ~35 staff
$5,000 setup
+ $3,500/month
Includes setup, team training, and support through the pilot.
Larger
Bigger teams or several offices
Contact us
Quoted to your team and setup.
Terms. Setup and first month are due at signing. The pilot runs 90 days, then month to month.
Your own machines. Optional. We can supply and set up the hardware — paid 100% in advance, with exact machine and setup requirements negotiated with you.
- Setup and first month at signing.
- A 90-day pilot, then month to month.
- Team training included, sized to your tier.
- Support included through the pilot.
Anything beyond the pilot — extra machines, more seats, custom features, integrations, longer support — can be negotiated.
Questions
Common questions
Where is our data?
Filing Hub can be set up on a private server in Canada, or on your own machines — and it can be set up to keep none of your data. We go over the options with you before anything is installed. Prefer your own machines? We can supply and set up the hardware — paid 100% in advance, with exact machine and setup requirements negotiated with you.
Which AI?
Filing Hub is powered by Cadence AI. It is set up for your firm and used on your own files — answers come from your documents, not the public internet.
What does it cost?
Tier 1, for up to about 15 staff, is $2,500 setup + $1,500/month. Tier 2, for up to about 35 staff, is $5,000 setup + $3,500/month. Larger teams are quoted. Setup and first month are due at signing. All prices are in CAD, plus HST.
What happens after 90 days?
The pilot runs 90 days, then it continues month to month. Anything beyond — like longer support, more seats, or custom features — can be negotiated.
Next step
Start with a 15-minute call
Tell us about your files and your team size — up to ~15 staff, or ~15–35 — and we'll reply with the tier that fits and the next steps.